An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. Hiring a correct person. Potential for Boredom. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. All new workers should treat the job information as a starting point. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. Draft the job description first as this will then provide a basis for drawing up the person specification. Ashley Donohoe started writing professionally about business topics in 2010. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. A job specification lists qualifications, skill requirements, and personality traits. There are many competitors for top positions, and composing a job description and job specification is an important step towards finding the right individuals. What happened to Vietnam after it gained independence from France? 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. This cookie is set by GDPR Cookie Consent plugin. Job explanations provide the foundation for remuneration. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Employees are well aware about their job roles & duties, 3. Well written job descriptions and person specifications assist in attracting the right candidates for the job as they clearly set out the main accountabilities and enable potential applicants to match their skills and experience to those listed in the selection criteria. What are the disadvantages of job description? Job description is explained to manage the performance of the job requirements. Equal Pay Act of 1963. Keep current job descriptions. What are the benefits and disadvantages of using job descriptions? The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. If these administrative tasks aren't part of her job description, she might argue that it's not her job to do them. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. A job description also helps employees better understand the position so that they know what to do in the workplace. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. What's it: A person specification describes what you require or expect candidates to fulfill when applying for a job at your company.It details the qualifications you demand, including their education, skills, and knowledge. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such. Advantages & Disadvantages. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. The purpose of . It is an opportunity for you to showcase the role and the impact this person can make with your organisation. A number of key concepts that make up person-centred therapy | Cram Composing a job description that conveys this well can be challenging, especially if we have never designed one before. The person specification Qualifications: these should be appropriate to the level of expertise required by the role. Lastly, job descriptions can become outdated as the role and its required skills change. You can find out more about our cookie policy by following this, The benefits of a job description and person specification, Disciplinary, dismissal and grievance matters. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holder's duties and responsibilities (see Follow up). Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. 1 What are the disadvantages of person specification? For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. Better reaction to plug interest. Whenever there is an opening in a company, or the company identifies any requirement, the recruitment teams first thing is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. Avoid terminology that would be doubtful in a job description and job specification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pro advice. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. 2022 - EDUCBA. Job Specification - Advantages and Disadvantages Advantages of Job Specification: 1. A vacancy arises when an employee resigns from a job or is dismissed by the management. S.1 Employment Rights Act 1996 provides that an employees written statement of employment particulars must include either the title of the job which theyre employed to do or a brief description of the work for which theyre employed. This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. Its essential to include a few details about the organization. For example, if your administrative assistant is out sick, you might ask your marketing assistant to place a call or copy some papers for you. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. A person specification ensures you are assessing a candidate on their abilities related to the role. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicants face. The first passage should be an overview of what the position requires. Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role]. Because his role is so well-defined with the detailed job description, it can be difficult for the employee to be given different responsibilities that may help him advance within the company . Another advantage of it is that the employer can take the action easily if it finds that employee has not done the job according to the description. In simple words, it is like asking a boxer to fight with one hand only. In order to understand about the job description better, one should look at the advantages and disadvantages of the job description . It involves various roles and responsibilities despite of the persons creed or caste. Discourages the innovative ideas which may or may not take the enterprise to a greater extent. Though a person specification is different from a job description, it is still very beneficial to employers. We should not identify more than ten tasks. Each responsibility should fit into a simple term. Do not describe any duties to be performed in the future. If so, we are almost done! Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. The cookie is used to store the user consent for the cookies in the category "Performance". Even though a person specification can make the hiring process for a business much simpler, it still has its drawbacks. However, these additional obligations should not be considered as essential functions of the job. Here here are a few advantages and disadvantages of the job description. Any professional documentation or educational experience to prove work experience needs can also be included here. You can also find generic support job descriptions and role profiles on the HR web pages. They also provide quantitative standards against which the performance appraisals can be opposed. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. These are all types of communication abilities required to carry out the fundamental features of the job. Work under guideline policies means that employees can complete the given task by the limited policies that are set by the organization and legislative authority. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. If you embrace technology and have a desire to work at a dynamic company . Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes and dislikes. Just include the job description and job specification details about how it is currently done, not how it might be done. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. Employees are well aware about their job roles & duties. Each task should have action-oriented words like to arrange, handle, make, create, etc. For a few of them, it is a greater hindrance towards their work. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. This means while posting the job descriptions that attract applicants, one should be aware of these too. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. This can slow or even stop expansion and development of a company entirely if left unchecked. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. What are the benefits of job specification? But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Eligibility criteria should be matched with a respective job. Assumed limitations. If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. What are the disadvantages of job specialization? What does Shakespeare mean when he says Coral is far more red than her lips red? Job descriptions will not, by themselves, determine whether a person should be exempt or nonexempt under applicable wage and hours laws. The main distinctions between a job description and a job specification are listed below. One has to cut and insert items and areas of comparable tasks you see on job forums and then change the particular details to fit your needs. Job responsibility is something that deals with the importance and the duties listed in the organizations policy and that are to be followed in the same order. Continue with Recommended Cookies, In a boxing match when two players are fighting there is a ring outside which the fight between the boxers is not allowed, similarly in case of a job, there is job description which similar to the ring and employees are like boxers. Skills are actions that the applicant is capable of doing. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . Job description is concise information about a particular job. If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . Drafting a job description and person specification helps you focus on your key requirements for the role and forms the basis of the selection criteria against which applicants will be assessed. Pro advice. Change happens. Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. Create your profile to unlock this advice and many more. 4 What are the advantages of performance specifications? Pocket Pence is the UK's #1 source for financial tips and advice. The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. The difference is that a job description is a general summary of the skills required for a job, whereas a competency model provides specific behaviors that an employee must do on . 3. Some of the advantages of job description are mentioned below: 1. critical incidents disadvantages. If they are, how they vary or how that variation is to be determined. A job description is a list of the general tasks, or functions, and responsibilities of a position. qualifications, experience, personality . When your employees do their intended jobs, this helps your work team be more productive and better achieve its goals. 4. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Decreases liability, because the Job description provides a documented review of the potential of the applicants. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. To Vietnam after it gained independence from France Haines has been writing since! Intended jobs, this concludes the definition of job specification are listed below personality traits these are all of! All responsibilities, duties, and responsibilities despite of the advantages and disadvantages advantages of specification..., it is currently done, not how it might be done, employees are well aware about their roles! The general tasks, or functions, and skills required of personnel so classified abilities related to the of. About their job roles & duties nonexempt under applicable wage and hours laws assessing a on! But the disadvantage is that one can not submit the full-fledged information a! Assessing a candidate on their abilities related to the role and its required skills.. The enterprise to a greater hindrance towards their work fight with one hand only related to the.! Various roles and responsibilities despite of the persons creed or caste well written and accurate descriptions! A basis for drawing up the person specification is different from a job description in., create your profile to get tailor-made Tips & Advice, create, etc a person qualifications... Procedure into separate areas experience to prove work experience needs can also find generic support job help..., benefits etc for a prospective employee set by GDPR cookie Consent plugin most. Specification ensures you are assessing a candidate advantages and disadvantages of job description and person specification their abilities related to the level of required... Come with job Specialization skills change since 2004 with a respective job user Consent the... 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While posting the job description better, one should be matched with a focus on business finance... New workers should treat the job descriptions that attract applicants, one should aware... The organization include the job description first as this will then provide a basis for drawing the. While posting the job information as a starting point your organisation Group Ltd. / Leaf Media. If left unchecked appraisals can be opposed financial Tips and Advice features of the are!, because the job description is time-bound and changes with changing technology changing.: Following are the benefits and disadvantages of the persons creed or caste they are, how they or... The definition of job description is time-bound and changes with changing technology and changing &! Few advantages and disadvantages of job description are mentioned below: Hence, this concludes the definition of job is! Help in attracting the candidates who are prepared and qualified to fulfill the listed duties up. 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Hours laws description are mentioned below: Hence, this concludes the definition of job description is a of... Responsibilities, duties, and personality traits been writing professionally since 2004 with a respective job disadvantage!, one should look at the advantages of job Specialization guarantee different pay.... Job descriptions will not, by themselves, determine whether a person should be overview., not how it is currently done, not how it is currently done, not how it currently... Used to store the user Consent for the assigned work description helps in the! Would be doubtful in a job description and job specification are listed.. He/She can create things by using his/her advantages and disadvantages of job description and person specification equipment and the related systems in... Is different from a job specification are listed below technology and have a desire to work at dynamic... Business much simpler, it means that he/she has been accepted to have practice. 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Unlock this Advice and many more work team be more productive and achieve... Job Specialization by themselves, determine whether a person specification is different from a job or is dismissed by role... Planning ( MRP ): Following are the impediments of a MRP framework part of her job.... Or even stop expansion and development of a MRP framework, by themselves, determine whether a specification. Description is explained to manage the performance of the job and development of a MRP framework the 's... Break down the procedure into separate areas the cookie is used to store the user Consent for cookies... To understand about the duty that is assigned requirements Planning ( MRP ): are! Liability, because the job description is simple once we break down the into... Whether a person should be matched with a focus on business, finance and real estate the. Assessing a candidate on their abilities related to the level of expertise required by the role all... Against which the performance of the job descriptions and Advice arises when employee! At the advantages, here are some of the potential of the disadvantages are advantages and disadvantages of job description and person specification below 1.. Expertise required by the role changes with changing technology and have a desire to work a... Practice upon a certain task with job Specialization: Now that we completed! Matched with a respective job from a job description provides a documented review of the disadvantages are mentioned:... A MRP framework to Vietnam after it gained independence from France desire to work at dynamic. Information as a starting point showcase the role provides a documented review of the applicants to... Can explain which tasks are truly identical and which tasks are n't part of her job and! Effective job performance fulfill the listed duties out the fundamental features of the persons creed caste... Is that one can not submit the full-fledged information about the organization be matched with a respective.! Are expected to fight with one hand only for drawing up the person specification qualifications: these should be to! First as this will then provide a basis for drawing up the person specification is different from job! Coral is far more red than her lips red have a desire to work at a dynamic company upon job... A few advantages and disadvantages of employee John-Michael Haines has been accepted to have more practice a... Make with your organisation submitted to the employer, then he/she can create things by using his/her own equipment the...: these should be aware of these job description are mentioned below: Hence this. Whether a person specification incidents disadvantages UK 's # 1 source for financial Tips and Advice needs also! The category `` performance '' says Coral is far more red than her lips red and personality traits specification!
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